Candidate – Glynn County Republican Party

Hundreds, sometimes thousands, of volunteers set out to canvass in the months leading up to an election. They trickle down into the counties, the cities and the towns, to the doorsteps of voters, with a singular objective of having meaningful conversations.

Sometimes, they are successful. In those cases, constituents are persuaded to pick a side, register, and on the day, vote.

In others, canvassing seems to have had no effect at all on the outcome of an election.

What is the key factor that leads to those differing scenarios?

One could cite, among other reasons:

The availability and allocation of resources
The tools and channels used to canvass
The flow of information between volunteers and the campaign office
The ability of volunteers to have these meaningful conversations

In the end, it all boils down to preparedness.

Here is how you can prepare for a successful political canvassing effort.

What is political canvassing?
Political canvassing involves having volunteers knocking on doors (or making calls and sending texts) on behalf of a political campaign to engage voters in an election.
Canvassing is done to:
– Increase awareness about an issue
– Identify voter preferences
– Persuade undecided voters to support a campaign
– Get out the vote

How effective is canvassing?

There are plenty of factors that can affect how well your canvassing efforts work towards getting people to vote for you. Among them – How you target voters, your canvassing timeline, and what channels you use to reach voters.

To expand on the last point, the three main channels that political campaigns use for canvassing are door knocking, phone calls, and peer to peer text messages.

Door to door canvassing	Phone calls	Text messages
A study on MoveOn GOTV operations found that turnout increased by approximately 9 percentage points through door to door canvassing.	Volunteer-led phone banks have been found to increase turnout by 3.8 percentage points.	Voters getting text reminders voted at a rate 3.1 percentage points higher than those who did not.

Beginning a political canvassing campaign involves assembling a team of individuals that can get the work done, starting with:

Field organizer

Your field organizer is in charge of communicating with and managing the volunteers who are taking part in your canvassing events.

What are the responsibilities of a field organizer?

Recruit, train and retain volunteers
Manage volunteers for canvassing, phone banking, peer-to-peer texting, and data entry
Run GOTV programs via phone, text and door-to-door
Build a rapport with the volunteers on behalf of the political campaign
Planning and executing events by studying demographics to best represent an area/region
Prepare campaign materials like notices, flyers, brochures
Monitor campaigns to see if the goals are being achieved
Organize fundraising events and local outreach programs

What to look for in a field organizer

Since the role involves managing people and tools for canvassing, look for individuals who:

Have strong interpersonal skills
Have experience handling canvassing tools (ex. CRM’s like NationBuilder/NGP VAN, Outreach tools like CallHub/eCanvasser)

Hiring a field organizer

Hiring for a campaign is much like hiring for a business.

Post an opening on job portals like:

https://www.indeed.com/
https://www.politicaljobhunt.com/
https://www.linkedin.com/
And importantly, on your campaign website

Volunteer responsibilities

Besides the candidate themselves, your volunteers are the face of your campaign, in that they interact directly with voters.

What are the responsibilities of a canvassing volunteer?

Knocking on doors in their assigned turf
Making phone calls to voters
Communicating with voters through peer-to-peer texts
Answering voter questions (how to register to vote, how to reach a polling station)
Collecting data from their conversations with voters

Recruiting volunteers

Reach out to local communities whose values align with yours
Create a volunteer page on your campaign website
Promote a call to action – Reach supporters through phone calls, texts and social media

Here’s an example of how you can incorporate a call to volunteer in your canvassing script:

We’re looking for voters to help make calls for our campaign! Are you willing to volunteer to help turn out voters?
If YES
Great! Could we have your number/email so we can send a volunteer link?

The political canvassing timeline

Canvassing is done in the months leading up to election day. This reaches a high point two months before election day, when the majority of canvassing takes place.

The typical election canvassing campaign goes in the order of:

Voter ID
Voter registration
Voter Persuasion
Getting Out The Vote

Depending on the size of the campaign you are running, the resources you have available (in terms of volunteers and voter data), and your proximity to the election, consider allocating more or less time to each stage of voter outreach.

Consider this canvassing timeline for both Primary and General Elections over the period of 1 year before election day:

12 months before election day

Volunteer recruitment and training takes place well before getting into the swing of the election.

11-7 months before election day

Run voter ID campaigns to identify supporters, non-supporters, and undecided voters.

Run voter registration campaigns when applicable for your race. Follow up with unregistered voters.

Start creating a plan for GOTV campaigns using the data collected from voter ID.

6 months before election day

Continued volunteer recruitment and training. Strong supporters identified during voter ID can make for ideal volunteers.

Run persuasion campaigns, concentrating on undecided voters.

Continued outreach in the form of door to door, phone calls and text messages.

2-1 months before voting

Start your GOTV campaigns, preparing constituents to go to the polls.

Send followup texts with information that will help get voters to the polls (polling locations, voting deadlines)

In the case of early voting, your GOTV campaign starts a month or two in advance.

Tip: If you are canvassing over a shorter period of time – say, three months before the election, it would be advisable to jump straight into GOTV, especially if you have a voter list with all the data you need.

Once you have decided on a timeline for your canvassing efforts, it’s time to start planning out how you are going to execute them.

The political canvassing process

For a typical canvassing event, the process is as follows:

Step 1: The campaign spreads the word about an event to supporters

Step 2: The campaign makes preparations for the event – Setting up calling and texting campaigns, cutting turf, creating walk lists, training materials.

Step 2: They gather in a centralized location, ex. A campaign office. This doesn’t apply for distributed calling and texting campaigns.

Step 4: Volunteers are trained on the objective of the canvass and how to approach voters.

Step 5: Volunteers will receive walk lists, scripts and campaign literature.

Step 6: Canvassing begins – Volunteers reach out to everyone on their walk lists, fill in data based on their conversations and leave behind campaign literature.

Step 7: The newly acquired voter information is brought back and entered into the voter database (or synced, if the campaign is using a canvassing app or a tool to make calls and texts)

Let’s expand on these steps:

Before canvassing

Recruit volunteers

Once you have the aim and objective of your campaign figured out, it should be easy to find out how many volunteers you will need to reach your canvassing goal.

A typical canvasser spends around 1 to 3 minutes at a door averaging about 20 doors per hour (when we account for time spent walking). So, a single volunteer on a 3-hour shift can knock around 60 doors per shift.

For phone calls, the call rate depends on what dialer you are using.

For peer-to-peer texts, a volunteer can be expected to send out around 1500 texts an hour.

Depending on your mode of canvassing, you can estimate how many volunteers you will need to reach all the voters on your list.

Confirm the attendance of volunteers multiple times before the canvassing event

Set a time and place

When you spread the word about a canvassing event, make sure you communicate these important details:

The day of the event
Timings for the event
Location if door to door canvassing
Shifts that volunteers can sign up for

Turf cutting (in the case of door to door canvassing)

Distribute a share of your voter universe to each canvasser by assigning them to a geography or a neighbourhood.

Preparing these walk lists will take up a major share of your canvassing preparation time. Using a CRM tool, this process becomes a bit easier.

Prepare volunteer materials

In the case of door to door canvassing this is a walk packet, with the:

Script
Map with canvassing route
Contact sheet where volunteers mark surveys
Clipboard
Campaign literature
Water and snacks

The alternative to paper and clipboards are canvassing apps like eCanvasser and MiniVAN.

Ask your volunteers to download a canvassing app on their phones. You can sync data, including scripts and walk lists to the app, so all they need is their phone when they are out canvassing.

Prepare for call and text canvassing

For calling and texting campaigns, this involves:

Setting up a calling or texting campaign
Uploading a script to the tools
Creating survey questions that volunteers can fill out on the tool

Tip: Use canvassing apps for phone calls and texts

During canvassing

Sign volunteers in

Get a headcount of how many people actually turned up to the canvassing event. You may have to make some adjustments based on the resources you have.

Make calls or send texts to volunteers who RSVPd and are yet to turn up. For the volunteers that do turn up, but you don’t have their contact information, collect their phone number so you can contact them in case you need to relay instructions during the event.

Train volunteers

Any good political canvassing campaign starts by getting your volunteers up to speed with a quick, structured training session.

Start off a session by having the campaign owner (candidate or campaign manager) give a short introductory speech. The speech can reiterate the importance of canvassing and the goals of the campaign. The aim of this video or in-person introduction should be to get people fired up about volunteering.

Once your volunteers get comfy, get into the main agenda of your training session. Fill them in on:

The main talking points for the campaign
The designated area they are canvassing
How to answer questions from constituencies
Splitting into teams for canvassing
Where and where not to place campaign literature
Keeping notes while canvassing

Once done, split volunteers into pairs, with one person playing the role of a canvasser, and the other being a constituent, so that they can familiarize themselves with having a conversation before putting it to practice on the field. Make sure every volunteer tries each role at least once.

After canvassing

Follow up

The follow-up matters almost as much as the initial contact with a potential voter.

Campaigns will use a plethora of tools across the duration of the campaign from canvassing to phone calls, email, text messages, social media, website, fundraising tools, campaign management software.

This helps create a seamless flow of engagement with voters from the start of a campaign to election day.

For example, door-knocking efforts should aim at reinforcing previous media messages and using data available from previous phone banking campaigns.

Phone banking campaigns at the voter identification stage would have identified supporter levels and issues affecting individual voters. Your door to door canvassers should be using this data to target their voter contact making sure they reach the right voters with the right message.

Following up on a door knock, a follow-up email or text with details about the campaign and a call to action to donate is also a good way to cement the bond with your constituents.

Here’s how you can master messaging for each stage of the campaign.

Messaging for political canvassing

General best practices

Here are some general best practices for campaign and volunteers when it comes to door to door, phone and text canvassing

Make sure you’re talking to the right person

This best practice applies in the case of phone calls or peer to peer texts.

Phone numbers aren’t always right, and when you are calling a landline, the chance of reaching a specific voter in the household is not very high.

Start your script by asking if you are speaking to the right person. If you are not, ask your volunteers to note that down or if your phone banking service lets you switch to the appropriate household member.

If you are using a Predictive Dialer to make calls remember that there is typically a 1-2 second delay connecting a voter to the caller. When you’re first connected, you can safely assume that the voter has already said, ‘hello,’, so feel free to jump right into confirming the voter: “Hi, may I speak with {voter_name}?”

Positive attitudes are contagious

As discussed, your volunteers are the face of your campaign, right after your candidate. That means it’s worth taking the time to make a good impression.

Ask volunteers to thank voters for their time, whether a contact went well or not. Showing gratitude will keep supporters engaged and make them feel more involved.

In addition, a smile can help make a good first impression.

Knocking on dozens of doors or making tons of calls in an hour can be exhausting. Volunteers tend to wax and wane in their enthusiasm levels. This will show in their speech. You can help by including markers in your scripts that ask volunteers to smile and sound excited.

Related reading: Here’s an article by Harvard Business Review on authentic speaking.

Tip: A positive attitude and body language are important for calls too!

The article linked above talks about the clear connection between a speaker’s body language, inflection, and energy. You can use that to your advantage. In most cases, you can create the tone you want to convey over a call by altering your physical location.

Ask volunteers to try walking around and actively using physical gestures while on calls. They can also convey a casual tone of voice, by smiling as they speak.

Convince through social pressure

Messaging that attempts to convince voters to take action through social pressure has been found to be effective.

This can be done by:

Sending an email or letter with someone’s past voting history
Thanking them for voting in a previous election
Showing them that the people around them vote

The Progressive Turnout project sent over 87,000 social pressure mailers to voters in 2018, and cited an 8% increase in voter turnout.

It is important to note that social pressure that treads into the realm of shaming voters can result in backlash, especially in the long term.

Identifying Supporters

Voter ID efforts at the start of your campaign help you narrow down your voter universe for persuasion and GOTV efforts down the line.

As we saw in the canvassing timeline, it’s important to start voter ID as soon as you have access to your voter list and a sizable number of volunteers.

Voter ID revolves around:

Data collection

You want to know:

The supporter level of a voter for your candidate
Their key political views
Whether they are a potential volunteer for your campaign
Whether they are registered to vote

The best way to do this is by having volunteers ask direct questions, noting the data down on their walk sheet, app, or calling/texting software.

Your voter ID survey should look something like this:

Question 1: Do you support {candidate name}?
Response 1.1: Strong Support
Response 1.2: Leaning support
Response 1.3: Undecided
Response 1.4: Leaning Opposition
Response 1.5: Strong Opposition

Question 2: Can I ask you about issues you care about at the moment?Response 2.1 – 2.8: Health, Environment, Climate Change, Transport, Agriculture, Education, Jobs, Immigration.

If supporter

Question 3: Would you consider volunteering to help elect {candidate name}?
Response 3.1: Phone banking
Response 3.2: Text banking
Response 3.3: Canvassing
Response 3.4: Data entry
Response 3.5: Other
Response 3.6: Not interested

Question 4: Would you consider donating to {candidate name} campaign?
Response 4.1: Yes
Response 4.2: No
Response 4.3: Already did
Response 4.4: Ask me later

Question 5: Can we put up a lawn sign for {candidate}?
Response 5.1: Yes – Lawn sign
Response 5.2: Yes – Poster
Response 5.3: No

If they are leaning or undecided

Question 6:Would you consider voting for {candidate name}

If NO

Question 7: Who will you be supporting?
Collect name of candidate

Question 8: We want to make sure we have the right address. Can you confirm {address}?
If NO collect the new address

Question 9: Can we have your email address to keep in touch?

Notice that the ask to join your campaign as a volunteer is done right at the voter ID stage. This saves you the effort of running an additional campaign just for volunteer recruitment. Similarly, you can help voters get registered to vote once you have their registration status.

Persuasion

Voter persuasion involves contacting undecided voters and convincing them to vote for your candidate.

You can start your voter persuasion campaign as soon as you have ID’d your voter list (but not too far out from the election, since that can serve to annoy voters.)

Deep Canvassing

Deep canvassing is a technique that focuses on changing the mind of voters by having 2-way conversations. That means volunteers need to be as adept at listening as they are at speaking to voters.

In 2018, progressive group Changing The Conversation Together used deep canvassing to change voter’s minds in traditionally conservative Staten Island. They reached out to over 10,000 voters, with 27% of the voters contacted saying they were more likely to vote Democrat. This resulted in the first Democratic victory in that district in 40 years.

In a nutshell, the deep canvassing process involves:

Asking for a voter’s opinion on a certain issue and exploring it
Asking for their personal story or experience pertaining to the issue
Connecting a personal story to the voter’s initial opinion
Engaging with their initial concerns and opinions and giving them time to ponder
Getting back to the original issue and seek their opinion

Getting Out The Vote

GOTV canvassing involves targeting the likely supporters of your campaign and convincing them to go to the polls in the last stretch of the election.

During the initial stage of GOTV, it is crucial for the script to engage the voters in creating a plan for how and when they vote. Right before the election, your scripts should be tailored towards getting out the vote.

Structure you script in this way:

Start with an introduction – Name of the canvasser and the campaign
Ask them is they are planning to vote in the coming election
Engage the voter – If the answer to the previous question is yes
Help the voter create a plan of action – How are they going to get to the polls?

Here’s an example of a GOTV script:

Hello, may I please speak with <name of the voter>?
My name is <name of volunteer>, and I’m a volunteer/student intern on behalf of <name of your campaign>.
A few weeks ago, you promised to vote for <name of your candidate> on Election Day <mention the date>
Do you still intend to vote on <date of polling> for <name of your candidate>
If yes: Great! An early voting period is <give the time> and your polling place is at <mention the location>. Do you know where that is?{Help them if they are unaware as to where it is}
Thank you for helping us.
If no: Thank you for your time. Have a great day!

Political canvassing laws

Make sure you are aware of the regulations surrounding your chosen canvassing method before starting:

What are the laws for door to door canvassing

Local governments cannot restrict people from going door-to-door for noncommercial purposes between the hours of 9 a.m. and 9 p.m.

If a homeowner has made it clear that canvassers are prohibited (for example, with a sign on a door), canvassers may be charged with defiant trespassing.

In the case of literature drops, it is a federal offence to put campaign literature in a voter’s mailbox. Hand them literature during or after your discussion with them or at the door.

What are the laws for political phone banking?

Different countries have different regulations for political phone calls. For example, in the US:

Campaigns can make automated calls to landline numbers without an opt-in and without penalty. However, they cannot call cell phones without having explicit consent.
Every robocall must identify the candidate and their party at the beginning of the message.
Robocall sign-offs should let the audience know the contact number and address by which the caller can be reached.

Make sure your campaign is operating within compliance.

What are the laws for political text messaging?

Similar to phone calls, you are not allowed to send automated text messages (mass texts) to voters without their prior consent. Peer to peer text messages on the other hand, are allowed (since volunteers send texts manually.)

If you plan to send automated texts:

Get an opt-in from new contacts
Make sure existing contacts on your list are opted in
Honor opt-outs

Canvassing methods

Here is a comparison of the three most common methods of political canvassing:

	Door-To-Door Canvassing	Phone Canvassing	Text Canvasing
Remote Capability	Since it involves in-person contact with voters, you will need canvassers to come to a centralized location, limiting the scalability of door to door canvassing.	If you are using a phone banking software, you can run distributed calling campaigns. That means volunteers can participate no matter where they are located.	Texting works in much the same way as phone banking. Volunteers can participate from anywhere.
Persuasive Effect	Voter turnout has been shown to increase approximately 9 percentage points through door to door canvassing.	Volunteer-led phone banks have been found to increase turnout by 3.8 percentage points.	Voters getting text reminders voted at a rate 3.1 percentage points higher than those who did not.
Time	Requires more time and volunteers to canvass X voters	Requires less time and volunteers than door to door canvassing	Requires the least amount of resources among the three channels
Cost	Consider the cost of: The software you use for canvassing Materials (campaign lit, yard signs) Refreshments for volunteers Transporting volunteers	Consider: The subscription cost of the calling tool you are using The cost per call to each contact	Consider: The subscription cost of the texting platform Cost per text to be sent.
Volunteer Requirement	Assuming 20 doors per volunteer per hour, you can calculate the number of volunteers you need based on the number of doors you need to knock.	Depends on the dialer you are using. Predictive Dialer – a single volunteer can make 45 dials per hour Power Dialer – 110 dials per hour	With volunteers sending 1000+ texts an hour with P2P texting, calculate this with the total number of contacts you are reaching out to.
Available Tools	eCanvasser, MiniVAN, Polis, Organizer	CallHub	CallHub, Hustle

Door to door canvassing tools

We talked about the impact of door to door canvassing earlier. Many campaigns (especially local ones) still use pen and paper to cut turfs, and collect data from voters. Using a canvassing tool can save a campaign both time and money.

Ecanvasser

The Ecanvasser app makes it easier to manage field activities through intelligent maps to find voters and real-time tracking of canvassers. Ecanvasser’s integration with Nationbuilder lets you plug in data from the CRM for canvassing campaigns.

Polis

Polis App is a canvassing software for campaigning and door-to-door sales. The app can automatically create walking routes for door-to-door canvassers based on their location.

Organizer

Organizer is a field outreach platform for Democratic and Progressive candidates making it easier for a campaign to manage face-to-face contacts with voters.

MiniVAN

MiniVAN is the canvassing tool by NGPVAN that makes maps, walk lists, and scripts instantly available to canvassers on their iPhone or Android app.

Phone canvassing tools

CallHub

A phone banking tool like CallHub lets you:

Run campaigns with automatic dialing, making at least 3X more calls per minute than manual dialing
Integrate with political CRMs
Access unlimited volunteer accounts
Enables callers to record voter contact history and survey responses.

CallHub offers three dialers to choose from. Depending on the number of people you are calling and the objective of your campaign, you can use the:

Predictive Dialer
Power Dialer
Preview Dialer

Text canvassing tools